classroom management / MS Excel / MS Word / Publisher / teacher resources / Tech Tips

Tech Tip #79: Saving Your File so Everyone Can Read it

tech tipsAs a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I need to make my Word document readable by colleagues that don’t have MS Word. What do I do?

A:  MS Office 2007 and 2010 makes that easy. You now have the option of ‘saving’ to a PDF format. I know–us old schoolers are used to ‘printing to’ to create a PDF, but that’s not how you do it in MS Office. Here’s what you do:

  • Click ‘save as’ for your document
  • drop down the ‘save as type’ until you can select ‘pdf’

  • Select and and save

No more purchasing a separate program or downloading a free pdf creator. Now, if you have MS Office, you do it directly from their program. I’m not an MS Office fan, but if you have it, this is a nice feature.

Questions you want answered? Email me at askatechteacher@structuredlearning.net and I’ll answer it within the next thirty days.

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Jacqui Murray is the editor of a technology curriculum for K-fifth grade and creator of two technology training books for middle school. She is the author of Building a Midshipman, the story of her daughter’s journey from high school to United States Naval Academy midshipman.  She is webmaster for five blogs, an Amazon Vine Voice book reviewer, a columnist for Examiner.com, Editorial Review Board member for Journal for Computing Teachers, IMS tech expert, and a weekly contributor to Write Anything and Technology in Education. Currently, she’s working on a techno-thriller that should be ready this summer. Contact Jacqui at her writing office or her tech lab, Ask a Tech Teacher.

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