Word Processing

Tech Tip #64: Reset Default Font

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each week, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: If you’re like me, you don’t like MS Office 2007 or 2010’s default font of Calibri, size 11 with a double space between paragraphs. Here’s how you fix that:

  • Type a couple of paragraphs in any document
  • Highlight what you typed and right clicktemplate ms word
  • Select font
  • Change the font to what you prefer. In my case, it’s TNR 12
  • Click the Default button on the lower left and approve that this is, in fact, how you’d like a future documents to be formatted when opening a new document. If it asks whether you want this for future documents, say Yes.
  • Now right click again and select Paragraph
  • Make sure Line Spacing is single (or double if you’re following MLS)
  • Go to Spacing and make sure both Before and After show 0 pts.
  • Click Default

That’s it. The next time you open a document in MS Word, it will open with this revised formatting.

Questions you want answered? Leave a comment here and I’ll answer it within the next thirty days.

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Categories: 8th grade, fifth grade, middle school technology, Parent resources, teacher resources, Tech Tips, Word Processing | Tags: , , , | Leave a comment

Tech Tip #63: Don’t Like Double Space Between Paragraphs?

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: Word 2010 comes with a double space between paragraphs as the default, but I don’t like that. I’ve tried to reset it to single space, but it doesn’t fix it. What do I do?

A: I don’t like it either. What was Bill Gates thinking? Don’t as many people start a paragraph with a tab indent as a double space between paragraphs? Now I have to fix that every time I open a Word doc. Here’s how to do it (in Word 2010):

  • Go to Page Layout
  • Go to Paragraph, Spacing
  • Make sure ‘after’ is set to 0–not 10.

To make this the default:

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Categories: Tech Tips, Word Processing | Tags: , , | 4 Comments

Tech Tip #62: Email from Word (Or PowerPoint or Excel)

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I was helping one of the faculty at my school. She couldn’t print a document (server problems) so I suggested she email it to herself at home and print it there. She started going online to her Yahoo account and I stopped her. Click the email tool on the Word toolbar. She was so excited–an epiphany! What fun to share that with her. She was so happy about it, I’m going to email it to all the teachers in the school (I’m the tech teacher). Continue reading

Categories: classroom management, Excel, free tech resources, MS Excel, Slideshows, teacher resources, Tech Tips, Word Processing | Tags: , , | Leave a comment

Tech Tip #56: Force a New Page

tech tipsAs a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I’m teaching my students to create a book report with a cover page. what’s the easiest way to get the cover on the first page and the report on the second?

A: Students as young as 2nd grade can learn to force a new page with Ctrl+enter. I have them create the cover page during one class and add the Ctrl+enter for the new page. That way, students can type the book report without my help–even on  classroom computers.

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Categories: fifth grade, fourth grade, homeschool, keyboard shortcuts, second grade, Tech Tips, Word Processing | Tags: , , , , , , | 2 Comments

Tech Tip #37: My MS Word Toolbar Disappeared

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q:  My tools for formatting disappeared from the top of my MS Word (2003). Where’d they go and what do I do?

A:  They do disappear at times, for no good reason. Here’s the simple fix:

  • Right-click in the toolbar area at the top.
  • Select Format or Standard.
  • Make sure they’re checked. That’s where 99% of your tools live.
  • This is true in all MS Office software
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Categories: MS Excel, problem solving, Tech Tips, Word Processing | Tags: , , , , | Leave a comment

Tech Tip #35: My Program Closed Down

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I was working on my program (writing in Word or making a slideshow in PowerPoint) and it disappeared. Did I lose all my work?

A:  Before you arrive at that decision, try these two steps:

  • Check the taskbar. Is your program sitting down there, blinking at you? If it is, click on it to maximize it. Now, all should be OK.
  • If the program is closed, re-open the same program. If it’s Word, PowerPoint, Publisher or Excel, a panel shows up on the left prompting you to select one of the auto-saved documents. Pick yours. The program automatically saves every two to ten minutes. You’ve lost some, but not much of your work

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Categories: free tech resources, homeschool, K-5 Tech training, MS Excel, problem solving, Publisher, Slideshows, Tech Tips, Word Processing | Tags: , , | Leave a comment

Tech Tip #24: How to Open A New Word Doc Without the Program

tech tipsAs a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q:  I can’t find the Word icon that opens MS Word. What do I do?

A:  Let’s say you looked on your desktop and the Word icon that usually opens MS Word has disappeared. These things happen and always at the worst time. You might have pinned it to the start menu (see Tech Tip #53: How to Pin Any Program to the Start Menu), but what if you didn’t?

No problem. All you have to do is right click on the desktop and pick New Word Doc. That’s what it does–opens a new Word doc for you without going through opening the program first.


Snazzy.

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Categories: fifth grade, fourth grade, high school, homeschool, keyboard shortcuts, teacher resources, Tech Tips, third grade, Word Processing | Tags: , , , , , | 2 Comments

Tech Tip #20: How to Add an MS Word Link

tech tipsAs a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q:  I want to link my Word document (or my Outlook email) to a website. How do I do that?

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Categories: Tech Tips, Word Processing | Tags: , , | 1 Comment

Tech Tip #19: How to Activate an MS Word Link

tech tipsAs a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I see a blue phrase on my page. It’s underlined. I’m told that’s a link to a website. How do I make it work?

A:  Activating a link in MS Word or most of the MS Office products is simple.

  • hover over the word or phrase
  • Push Ctrl+click to activate

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Categories: Tech Tips, Word Processing | Tags: , , | 1 Comment

Tech Tip #18: 10 Best MS Word Tips

Here are the most popular. The ones with links are from my Tech Tip series. Go ahead and click them for more detail. The others–they’re coming up. Sign up so you won’t miss any (see below).

  1. How to Undelete–push Ctrl+Z
  2. How to Show the Entire Drop Down Menu at once instead of clicking the menu item, clicking the double arrows at the bottom of the drop down list just to find your choice
  3. If your screen freezes, check around your workspace before you declare it frozen. There’s probably a dialog box that needs to be handled
  4. Turn an Address into a Link: Push the space bar after pasting in an internet address–that activates it
  5. The (Horrid Annoying) Drawing Canvas–get rid of it
  6. What’s Today’s Date–use the keyboard shortcut Shift+Alt+D in MS Word
  7. Menu command is grayed out–push escape four times (you’re probably in something but you don’t know you are). This works 90% of the time
  8. Show all your tools on the Standard and Formatting toolbars–not just a few (click the double arrow at the end of the toolbar; select Show buttons on two rows)
  9. How to Open A New Word Doc Without the Program–I love this one because I’m always in a hurry
  10. Typing over your text, rather than in front of it? Push the insert key

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Categories: Tech Tips, Word Processing | Tags: , , , | 3 Comments

Tech Tip #98: Speed up MS Office with Quick Access Toolbar

tech tipsAs a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I tend to do the same actions over and over on my  MS Office software. How do I create a customized tool bar with my favorite tools?

A: This one is going to improved the quality of your tech life immediately. It’s so simple, you’ll wish you’d known it months ago.

First, you need Office 2007 or 2010 because earlier versions don’t include the Quick Access toolbar. It looks like this:

quick access toolbar

Quick Access toolbar--above or below the ribbons. I like below because I can see it better.

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Categories: MS Excel, Slideshows, Tech Tips, Word Processing | Tags: , | 1 Comment

Tech Tip #18: Ten Best MS Word Tips–How Did You Survive Without Them

Here are the most popular. The ones with links are from my Tech Tip Tuesday series. Go ahead and click them for more detail. The others–they’re coming up. Sign up so you won’t miss any (see below).

  1. How to Undelete–push Ctrl+Z
  2. How to Show the Entire Drop Down Menu at once instead of clicking the menu item, clicking the double arrows at the bottom of the drop down list just to find your choice
  3. If your screen freezes, check around your workspace before you declare it frozen. There’s probably a dialog box that needs to be handled Continue reading
Categories: fifth grade, fourth grade, free tech resources, homeschool, keyboard shortcuts, middle school technology, teacher resources, Tech, Tech ed, Tech Tips, third grade, Word Processing | Tags: , , , , , , , | 8 Comments

Tech Tip #79: Saving Your File so Everyone Can Read it

tech tipsAs a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I need to make my Word document readable by colleagues that don’t have MS Word. What do I do?

A:  MS Office 2007 and 2010 makes that easy. Continue reading

Categories: classroom management, MS Excel, Publisher, teacher resources, Tech Tips, Word Processing | Tags: , , , , | Leave a comment

Book Review: Fourth Grade Technology–32 Lessons

Fourth Grade Technology: 32 Lessons Every Fourth Grader Can Accomplish on a ComputerFourth Grade Technology: 32 Lessons Every Fourth Grader Can Accomplish on a Computer

by Structured Learning IT Teaching Team

My rating: 5 of 5 stars

This is the Fourth Edition, updated to MS Office 2007/10 (currently available only as pdf). It  includes many more samples, reproducibles, Web 2.0 connections and how-to’s that are age-appropriate for a second grader. At 126 pages, it’s much more like a tech lab-in-a-binder than a mere 32 projects. The Amazon blurb says it all:

The six-volume Structured Learning Technology Curriculum (Fourth Edition, 2011) is the all-in-one solution to running an effective, efficient, and fun technology program  whether you’re the lab specialist, IT coordinator, classroom teacher, or homeschooler, and is the current choice of hundreds of school districts across the country. Newly updated and expanded, each volume now includes step-by-step directions for a year’s worth of projects, samples, grading rubrics, reproducibles, wall posters, teaching ideas and hundreds of online connections to access enrichment material and updates from a working technology lab. Aligned with ISTE national technology standards, the curriculum follows a tested timeline of which skill to introduce when, starting with mouse skills, keyboarding, computer basics, and internet/Web 2.0 tools in Kindergarten/First; MS Word, Publisher, Excel, PowerPoint, Google Earth, internet research, email and Photoshop in Second-Fifth. Each activity is integrated with classroom units in history, science, math, literature, reading, writing, critical thinking and more. Whether you’re an experienced tech teacher or brand new to the job, you’ll appreciate the hundreds of embedded links that enable you to stay on top of current technology thinking and get help from active technology teachers using the program. Additional items included in each volume are wall posters to explain basic concepts, suggestions for keyboarding standards, discussion of how to integrate Web 2.0 tools into the classroom curriculum and the dozens of online websites to support classroom subjects. Continue reading

Categories: Book review, Book reviews, fourth grade, homeschool, lesson plans, MS Excel, programming, Slideshows, Tech ed, Word Processing | Tags: , , , , , , | 2 Comments

Tech Tip #81: I Have Office 2010; Everyone Else Has 2003–They Can’t Read My Stuff

tech tipsAs a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: My school updated to Office 2010 (or 2007) and many parents are still on 2003. What can I do so they can read my stuff?

A: When you save the doc, go to File-save as, and select file type 97-2003 Continue reading

Categories: problem solving, teacher resources, Tech Tips, Word Processing | Tags: , , , , , , | Leave a comment

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