word processing

169 Tech Tip #20: How to Add a Link to MS Word

tech tipsIn these 169 tech-centric situations, you get an overview of pedagogy—the tech topics most important to your teaching—as well as practical strategies to address most classroom tech situations, how to scaffold these to learning, and where they provide the subtext to daily tech-infused education.

Today’s tip: #20–How to add a link to MS Word

Category: EDIT/FORMAT

Sub-category: MS Office, Google Apps, Keyboarding

Q:  I want to link a resource in Word/Google Docs to a website. How do I do that?

A:  Follow these easy steps:

  • Go to the website you want to link to.
  • Copy the address from the address bar (Ctrl+C or Edit>copy from the menus).
  • Return to your doc (it’s waiting on the taskbar at the bottom of the screen or simply click Alt+Tab).
  • Highlight the words you want to link to the website.
  • Press Ctrl+K; press Ctrl+V; push enter.
  • The words turns blue with a line under them, showing it’s a link.
  • To use the link, Ctrl+click on the words.

There are sophisticated options that go along with adding links, but this is quick and easy.

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Categories: Google Earth, MS Office, Tech Tips, word processing | Tags: | Leave a comment

Ten MS Word Tips You Don’t Want to Miss

ms wordHere are ten of the top MS Word tips according to Ask a Tech Teacher readers:

#109: MS Word Skills Assessment for Grades 3-8

Dear Otto: How do I set the default font on MS Word

Tech Tip #37: My MS Word Toolbar Disappeared

Tech Tip #20: How to Add an MS Word Link

MS Word for Grades 2-5

#45: How to Use MS Word to Teach Geography

Easy Photo Editing in MS Word

Tech Tip #98: Speed up MS Office with Quick Access Toolbar

Tech Tip #24: How to Open A New Word Doc Without the Program

Tech Tip #102: Doc Saved Over? Try This

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Categories: word processing | 8 Comments

Dear Otto: How do I set the default font on MS Word

tech questions

Dear Otto is an occasional column where I answer questions I get from readers about teaching tech. If you have a question, please contact me at askatechteacher at gmail dot com and I’ll answer it here. For your privacy, I use only first names.

Here’s a great question I got from a reader:

MS Word opens with Calibri 11 and I want Times New Roman 12. How do I change that?

The easiest way to answer this is by showing so here’s a quick video on that:

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Categories: dear otto, Videos, word processing | Tags: | 1 Comment

#109: MS Word Skills Assessment for Grades 3-8

This assessment is comprehensive, designed not to test students. but assess their knowledge as an aid to you in determining where to begin. Use it when you start a new class or to determine where are the holes in their learning.

All of these skills are covered in a multi-year once-a-week project-based program, such as described in other parts of this blog. If your classes don’t cover all of these skills, adapt the assessment to your needs. If you use Google Docs, adapt it to that program.

Click on each page of lesson plan.

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Tech Tip #102: Doc Saved Over? Try This

tech tricksAs a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: My youngers often save a blank document over their MS Word file. How? Instead of ‘file>open’, they use the menu command ‘file>save-as’ and then they lose all their work. Is there any way to retrieve the file?

A: Absolutely, though it doesn’t work all the time. Bring the student’s file folder in Windows Explorer. Right click on the file name for the lost Word file and select ‘Restore previous version’. Select the latest version that’s not today.

Every time I do this, I’m a hero for ten minutes.

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Tech Tip #98: Speed up MS Office with Quick Access Toolbar

tech edAs a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I tend to do the same actions over and over on my MS Office software. How do I create a customized tool bar with my favorite tools?

A: This one is going to improve the quality of your life immediately. It’s so simple, you’ll wish you’d known it months ago.

First, you need Office 2007 or later because earlier versions don’t include the Quick Access toolbar. It looks like this:

quick access toolbar

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Categories: Slideshows, Spreadsheets, Tech Tips, word processing | 2 Comments

Tech Tip #81: I Have Office 2010; Everyone Else Has 2003–They Can’t Read My Stuff

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each week, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: My school updated to Office 2010 and many parents are still on 2003. What can I do so they can read my stuff?

A: When you save the doc, go to File-save as, and select file type 97-2003

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Categories: Tech Tips, word processing | 2 Comments

Tech Tip #79: Saving Your File so Everyone Can Read it

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each week, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I need to make my Word document readable by colleagues that don’t have MS Word. What do I do?

A: MS Office 2007 and 2010 makes that easy. Continue reading

Categories: Tech Tips, word processing | 1 Comment

Tech Tip #73: Alt+??? Brings up which Menu Command?

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each week, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I always forget the keyboard shortcuts for the menu commands. Can you give me a list?

A: I’ll do one better. MS Office 07 and 10 makes that easy. Just push the Alt key and it tells you what number or letter is associated with which menu command. Continue reading

Categories: Keyboarding, Tech Tips, windows, word processing | Tags: | 1 Comment

Tech Tip #72: How to Move Pics Around in Documents

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each week, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I put a picture in my document, but it won’t move. How do I fix that?

A: Word’s default for putting a picture on a page is ‘inline’–it treats it as text. Like words on a document, it can’t be easily moved.

Here’s how to fix that:

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Categories: Images, Tech Tips, word processing | Leave a comment

Tech Tip #64: Reset Default Font

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each week, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: If you’re like me, you don’t like MS Office 2007 or 2010’s default font of Calibri, size 11 with a double space between paragraphs. Here’s how you fix that:

  • Type a couple of paragraphs in any document
  • Highlight what you typed and right clicktemplate ms word
  • Select font
  • Change the font to what you prefer. In my case, it’s TNR 12
  • Click the Default button on the lower left and approve that this is, in fact, how you’d like a future documents to be formatted when opening a new document. If it asks whether you want this for future documents, say Yes.
  • Now right click again and select Paragraph
  • Make sure Line Spacing is single (or double if you’re following MLS)
  • Go to Spacing and make sure both Before and After show 0 pts.
  • Click Default

That’s it. The next time you open a document in MS Word, it will open with this revised formatting.

Questions you want answered? Leave a comment here and I’ll answer it within the next thirty days.

To sign up for Tech Tips delivered to your email, click here.

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Tech Tip #63: Don’t Like Double Space Between Paragraphs?

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: Word 2010 comes with a double space between paragraphs as the default, but I don’t like that. I’ve tried to reset it to single space, but it doesn’t fix it. What do I do?

A: I don’t like it either. What was Bill Gates thinking? Don’t as many people start a paragraph with a tab indent as a double space between paragraphs? Now I have to fix that every time I open a Word doc. Here’s how to do it (in Word 2010):

  • Go to Page Layout
  • Go to Paragraph, Spacing
  • Make sure ‘after’ is set to 0–not 10.

To make this the default:

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Tech Tip #62: Email from Word (Or PowerPoint or Excel)

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: I was helping one of the faculty at my school. She couldn’t print a document (server problems) so I suggested she email it to herself at home and print it there. She started going online to her Yahoo account and I stopped her. Click the email tool on the Word toolbar. She was so excited–an epiphany! What fun to share that with her. She was so happy about it, I’m going to email it to all the teachers in the school (I’m the tech teacher). Continue reading

Categories: 2nd, 3rd Grade, 4th Grade, 5th Grade, 6th Grade, Tech Tips, word processing | Tags: | Leave a comment

Tech Tip #50: The Easiest Way to Outline

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: My fifth graders are learning outlining in the classroom. Is there an easy way to tie that into technology?

A: Outlining can’t be easier than doing it in Word. Here’s what you do:

  • Select the Numbered List or the Bullet List in MS Word. MS Word 2010 even lets you select the style up front. MS Word 2003–it’s a bit more complicated
  • Your first bullet or number appears on the screen. Type your item
  • Push enter to add another number or bullet
  • To create a subpoint, push tab after you’ve pushed enter to start the next bullet/number
  • To push a subpoint up a level, push Shift+tab after you’ve pushed enter for the next bullet/number

That’s it–three keys:

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Tech Tip #37: My MS Word Toolbar Disappeared

As a working technology teacher, I get hundreds of questions from parents about their home computers, how to do stuff, how to solve problems. Each Tuesday, I’ll share one of those with you. They’re always brief and always focused. Enjoy!

Q: My tools for formatting disappeared from the top of my MS Word (2003). Where’d they go and what do I do?

A: They do disappear at times, for no good reason. Here’s the simple fix:

  • Right-click in the toolbar area at the top.
  • Select Format or Standard.
  • Make sure they’re checked. That’s where 99% of your tools live.
  • This is true in all MS Office software
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